---
title: "Teams: Why and How to Use"
url: "https://kb.teambookapp.com/en/article/teams-why-and-how-to-use"
language: "en"
last_updated: "2026-08-13T12:20:30.650Z"
---

# Teams: Why and How to Use

While most of the smaller companies usually run as a single Team, larger ones may manage multi-offices, departments or teams spread around the world. For such cases, Teambook provides the concept of Teams. 

**A Team is basically a set of users that can be planned in a consistent manner, by dedicated planner and  / or project managers.** 

This is very useful for eg. for organizations sharing a pool of competencies spread in different locations or business units.

This feature gives also large flexibility to handle different teams with different bank holidays or Time-off bookings. 

**In Teambook, we encourage planers to create dedicated Teams so to ensure that none of them exceed 25 users**. Doing so will ensure great performance and ease of use. 

**While a user may be part of several Teams, Teambook will ensure that it cannot be double-booked**. To do so, the bookings set in a Team will appear with striped color in the other planning board of the other Teams this person belongs to.

When creating a Teambook account, an Example Team (named after your account's name) is automatically created. You may **rename** it by using the appropriate icon on the **Users** section: 

![](https://cdn.filestackcontent.com/NtveqcUSQqqxGHHVTlzy)

**Creating new Teams** is super easy: you may simply hit the "new team" button, enter its name and confirm:

![](https://cdn-assets.productfruits.com/eac4463a-9162-40fd-9fec-4f682d395f86)

**Notes:**

-   Clicking the **"Bin" icon** deactivates the Team, moving it to the **"Deactivated"** list. From there, you can **permanently delete** the team, which will remove it from all associated users. **This action cannot be undone**, so proceed with caution.
-   Once a new Team is created, you may [associate its members](https://kb.teambookapp.com/en/article/add-members-to-teams). 
-   Projects are NOT Team-specific and accordingly can be shared across different Teams.
-   Teams are also a filter in the **Analytics** section, so to report on specifically on a give Team or a group of them: 

![](https://cdn.filestackcontent.com/e1K5o0paQeCg4ixKej5T)