---
title: "Projects Capacity Planning"
url: "https://kb.teambookapp.com/en/article/projects-capacity-planning"
language: "en"
last_updated: "2026-03-16T11:05:33.005Z"
---

# Projects Capacity Planning

You can access the **Project Capacity Planning view** by clicking the **Project view icon** in the upper right corner:

![](https://cdn-assets.productfruits.com/0173dd8b-19cc-4e48-b64d-b867343a83f6)

This view lists the projects currently active in your organization. For each project line, you can enter the **total workload expected over the next few months** (e.g., according to your proposal), either **manually** or by using the **Spread icon**, which allows you to automatically spread a number of days over a period of your choice: 

![](https://cdn-assets.productfruits.com/769822d6-62b8-4ad0-8054-08e65065993c)

Just below the total line, you will notice a "**Days staffed total"** line is greyed out: this one contains the number of days planned in the [Users Capacity view](https://kb.teambookapp.com/help/users-capacity-planning) ; you can detail the total number by clicking on the downward pointing arrow to see (and amend) the planned number of days for each user.

Finally, the **Ratio** line compares the number of planned project days to the total number of user days, showing a **color code** for "**overstaffed**" and "**understaffed**" projects. You can **sort each monthly column** as per the value of the ratio.